How to build a project management app like Trello and streamline your daily planning sessions?

Ready to learn more about Trello’s workflows and how to build a Trello-like app? Well, you know that managing projects, as well as your own tasks, isn’t easy. Tonnes of duties, meetings, reports, and research need to be handled on an everyday basis. And here productivity apps come in handy.

Every year, companies all over the world are constantly in search of new software solutions for project management. Among them, there is always a number of business owners who consider using ready-made apps, but the others opt for developing a custom Trello-like app.

How to build a project managemnt app - Woman using Trello

Photo by Christina @ / Unsplash

Trello hit the headline for the second time right after being bought by Atlassian. Atlassian is already famous for its own products Jira and HipChat. With Trello, Atlassian’s products have become even more popular and used.

So if you are looking for a custom project management and productivity app like Trello, you’ll need to consider a bunch of details such as what features are essential for Trello-like apps, how long it takes to build a project management application from scratch, and how much it costs. Read on to find answers to all your questions. In case of extra questions, feel free to contact us.

Table of contents
  1. Intro
  2. What is Trello and who is it for?
  3. The main features of Trello
  4. How much does it cost to build an app like Trello?
  5. Summing up

What is Trello and who is it for?

Trello is a collaboration tool that gives a visual overview of what is being worked on, who is working on it, and how far they’ve gotten. It was built for everyone to use and benefit, not just project managers, opening it to large and small teams. Thanks to its simplicity and flexibility, the app is extremely simple and easy to use even for computer-novice users. Collaboration, ease of use and unmatched flexibility make Trello stand out from the crowd.

When it comes to organizing tasks and plans, Trello seems to have no rivals. The app addresses the needs of small agencies as well as enterprises. A vast number of industries have already integrated Trello into their workflows, including software development, marketing, project management, PR, and advertising, etc. Trello has dozens of sample cases to help you use it efficiently and effectively. It offers ready-made templates, organizing ideas, development boards, etc.

Building an app like Trello - Trello Card Board

Source: Trello Blog

One of the notable things about Trello’s growth is its viral adoption across companies, agencies, and individuals. First, there are a few people using Trello and it starts spreading across your company, and finally, it becomes a corporate tool.
Thanks to the board, you can get a comprehensive view of the projects, tasks, and deadlines. Items on the boards are called cards that can be easily dragged and dropped within lists. Cards have all the necessary information, including checklists, descriptions, images, attachments, links, and labels. Trello cards are like an updated version of sticky notes, but digital, searchable, shareable, and smart.
Trello is free to use and has no user limits. You need to consider using a paid version of Trello (starting at $9.99) to get access to such features as integration with Evernote, Salesforce, Slack, Google Drive, Dropbox, and Mailchimp. There is also an Enterprise plan for large companies.
With dozens of collaboration tools on the market, Trello stands out for its ease of use, well-thought-out, visually appealing design, and tons of benefits that its integration can bring to your business.

Create an app like Trello - create_attach_app_functionality

Source: Trello Blog

Key benefits of using Trello to manage business workflows

Trello was designed to soothe the pains of collaboration in small, mid-sized, and large teams. When it comes to task organizing and even personal management, Trello has no rivals. Adobe, The New York Times, TripAdvisor, and Google use Trello for planning conferences, managing teams, etc.

What does Trello offer to businesses?

  • Easier collaboration with the team
  • Advanced search
  • A bunch of handy integrations
  • Improved time tracking
  • Plan a day, week, or month

Apart from obvious benefits such as easier planning and work distribution, Trello-like apps can help to smooth common business problems with:

  • Campaign management
  • Repetitive tasks
  • Product management
  • Company management

People like Trello because it’s feature-rich, simple, and powerful. So it’s quite obvious why Trello has over 50 million active users. Let’s find out what features make Trello an ideal platform for planning.

The main features of Trello

The key element of Trello’s popularity is its design. Trello was built to facilitate a Kanban-style workflow. Taking into account that Trello focuses on Kanban-style workflows, let’s talk about the following features:


A Trello board is filled with lists and cards. As a rule, one board is used for one project or product. But it can also be used to represent anything that you need to plan like vacations, finance, and even personal plans for the future.

Each Trello board can be accessed by a particular team or company members. You can grant various access. For example, who can see it, who can edit it, and who can control the flow of the cards, etc. Boards can be either private or public. Also, there are no limits on how many users you can invite to the boards.

The settings of the board allow to remove or add members, change the background, manage comments, add or remove extensions. You can also filter the cards by member name, date of creation, due date, labels, and keywords.


Since Trello is a Kanban-style board, there is an unlimited number of lists that you can create within the boards. Lists help to divide the board into separate categories such as To do, Doing, and Done.

Lists can be renamed, interchanged, added, removed, or archived in a few clicks or taps (depending on the platform used).


Boards, cards, and lists are three pillars of the Trello app. Boards have lists and lists have cards. Lists can be filled with as many cards as you need. The card represents a task to be done.

Let’s take the process of developing a Trello-like app as an example. To do this, you need to create a card and give it the name “Trello-like app development”. Then inside the card, you need to describe the task and attach files if there are some. These files can be contracts, briefs, surveys, references, etc. The development process consists of several stages, so you can create a checklist inside the card. This can help the manager to control the process.

The card also has a comment section where users can ask questions, get answers, add new tasks, add materials, or give a task assessment. Thanks to the notification features, users won’t miss any important updates. Trello sends the notifications if someone moves a card, adds new comments, or makes any other alternations.

Trello cards are more than just sticky notes on the board. They have hotkeys, instant import of items, and card status marks.

How to build an app like Trello - linkcard_board

Source: Trello Blog


In case you have a lot of team members and boards in Trello, you can take advantage of Business teams and keep everyone and everything connected. For example, we have our team with a list of various boards including Development, Marketing, Content, PMs, and others. As a member of a team, you’ll be able to see all the boards, add new, and manage members. The access level, as well as rights, can be changed in the settings. Your team should have an administrator to manage all the boards, check the access levels, and keep everything organized.

In addition to Trello's key functions, every app should have basic elements that also take time and money. So it’s necessary to understand all the features involved to develop an app like Trello including:

  1. Login
  2. Navigation
  3. Push notification
  4. Real-time sync
  5. Support of multiple languages
  6. Offline mode
  7. Integrations with third-party services
  8. In-app ads

Now you know what features are vital when building a project management app like Trello. At, we know what extra features to add and make your app stand out from the crows and even win over Trello. Just drop us a line and let’s build your top-chart app.

How much does it cost to build an app like Trello?

The next big question that embarrasses business owners is how much it costs to build an app like Trello. Unfortunately, it’s hardly possible to provide an exact estimation for the project without deep-diving into details and requirements. But we’ve tried.

Remember, the estimate can be different from yours since there are lots of things to consider while building a mobile app solution including the number of platforms, features and functions, and the location of your development team.

Estimated Time Cost
Business analysis 2 weeks $1,000 - $1,500
UX/ UI design and prototyping 4-8 weeks $1,000 - $2,000
Development $35,000+ 3+ months
Final QA sessions and launch 1-2 weeks Free
Total 4-5 months 37,000+

Building a project management app like Trello, with all the features and the admin panel can take around $37,000 when bringing your app idea to life with Have any questions left? Feel free to contact us and discuss your app ideas.

Summing up

Building a Trello-clone app isn’t enough to make your app stand out from the crowd and outperform Trello. You need to add more complex features and find all the drawbacks of the Trello app and turn them into your benefits.

On a rough basis, a project management app like Trello will cost you $37,000 and take up to 5 months to launch. The more features you add, the more time (and money) you will need to spend.

But there is one more thing to consider. The world of mobile apps is highly competitive. It means that you need to research the market before getting in and constantly update your app to keep up with the changing world and user needs.

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